Moving anything as large as a shipping container takes thoughtful planning, detailed logistics, and time. It can be a complex process but, with the right approach, can be hassle-free and efficient.
The start of any hassle-free move is a structured plan. Many issues can be avoided with a plan that includes:
- Clear Objectives and Timelines
- Detailed Inventory Assessment
- Research and Selection of Container Drayage Service
- Route and Logistics Planning
- Documentation and Compliance
- Insurance Risk and Management
- Budgeting and Cost Management
- Communication and Coordination
- Post-Move Inspection and Setup
- Contingency Plans
Whether you’re relocating for personal reasons or moving goods for business, following a few key steps ensures the entire process goes smoothly. Keep in mind that a professional container drayage service company can help you take care of these details and more for an efficient container move.
1. Set Clear Objectives and Timeline
Identify the reasons for the move, specifically personal relocation or a business transfer. This will make clarifying the objectives easier, including:
- Specific delivery dates
- Safe transport
- Cost minimization
Once you’ve made the objectives clear, it’s time to set a timeline, including:
- Booking the move
- Packing
- Shipping
- Custom clearance, if applicable
- Final delivery
Be sure to allow extra time for unexpected delays, which can also become a part of your contingency plan.
2. Conduct a Detailed Inventory Assessment
Have the correct information about the container size on hand (e.g., 20ft, 40ft) and how many containers you need to move. Create an inventory list detailing what’s in the container, which can help smooth out any issues with the move. Include quantities, dimensions, and the value of the goods for insurance and customs purposes.
3. Research and Select a Container Drayer Service
Look for movers who specialize in shipping container logistics. Check their credentials, licenses, and insurance. The last thing you want to happen is to choose a company that does not have a license or insurance if you run into problems during the move.
Get quotes from multiple companies to compare prices, services, and timelines. Make sure to understand any additional costs for loading, unloading, or customs handling.
4. Plan the Route and Logistics
There are two important factors to consider in this step:
- Identify Routes – Plan the shipping route, especially for international moves. Check shipping schedules, port conditions, and any potential obstacles along the way.
- Coordinate Loading and Unloading – Ensure that the locations for container pickup and drop-off are accessible for large trucks and cranes. Secure parking or offloading permits if necessary.
5. Gather All the Necessary Documentation and Compliance
Collect and organize key documents such as:
- Bills of lading
- Packing lists
- Permits
- Customs declarations (for international moves)
- Insurance forms
Once you have the necessary documents, ensure compliance with local, national, and international regulations, especially when shipping hazardous or restricted items. Make sure customs documents are in order to avoid delays.
6. Arrange Insurance and Risk Management
Protect your goods with adequate insurance coverage during transit. Consider factors like theft, damage, or loss. Be sure to identify potential risks such as weather conditions, port delays, handling damages, and have backup plans in place.
7. Complete Budgeting and Cost Management
Break down all potential costs, including (but not limited to):
- Shipping fees
- Fuel surcharges
- Customs duties
- Taxes
- Permits
- Insurance
Track all costs throughout the process to ensure you stay within the budget and avoid surprise charges. Include contingency funds for unexpected costs.
8. Manage Communication and Coordination
A professional container drayage service company keeps open communication when you need updates on the container’s location and status. Make sure to confirm key milestones like container pickup, shipping, and delivery times.
If the container holds business goods, ensure relevant departments or partners are informed ahead of the timeline and logistics.
9. Post-Move Inspection and Setup
Arrange for the necessary equipment or labour to unload the container. Assign someone to inspect it for any damages or missing items once it reaches its destination. This is where your detailed inventory list and assessment will come in handy. Document any issues for insurance claims.
10. Have a Contingency Plan
A detailed plan should always include building flexibility into your timeline and have alternative plans in place in case of delays due to weather, customs clearance issues, or logistical obstacles. Keep a list of emergency contacts, including your container drayage service company, insurance providers, and local authorities, in case of unexpected issues due to transit.
Common Mistakes to Avoid When Moving a Container
When moving a shipping container, there are certain common pitfalls that can lead to delays, additional costs, or damaged goods. Here are the key pitfalls to avoid:
- Last-minute decisions
- Underestimating time
- Choosing the wrong container drayage service company
- Not checking credentials or insurance
- Missing or incorrect paperwork
- Ignoring local regulations
- Overloading the container which leads to fines
- Not adequately securing cargo
- Inaccessible pickup for delivery locations
- Underestimating costs
- Ignoring regulations and compliance
- Not communicating with all parties
- Not accounting for weather and environmental conditions
- Not having a backup plan
By taking the time to plan thoroughly, choosing the right movers, and ensuring you have everything in order, you can avoid many of the common headaches. Most importantly, by working with experts, you can make your container move a smooth and stress-free experience.